Accounting Manager

The University of St. Thomas invites qualified candidates to apply for an Accounting Manager position within the Controller's Office.

The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment.  The University is an Equal Employment Opportunity Employer (EEO).  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic.  This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good.  A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Tuition Remission for employees, spouses, and dependents
• Generous Retirement Contributions to support your future
• Comprehensive Health Coverage including medical, dental, and vision
• Fully Paid Insurance: disability, life, and AD&D
• Paid Parental Leave to support growing families

Salary Range: $83,000 to $98,000

The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information.

JOB SUMMARY

Oversee the management, reconciliation and compliance of a large portion of the Univeristy’s balance sheet, including fixed assets, debt and operating cash; management of the General Accountant and Student Workers, reconcile and review the University's funds held with bond trustees and maintain proper IRS records and post-issuance compliance for the University’s debt porfolio; approve journal vouchers on a rotating basis; answer departmental inquiries regarding their budgets and departmental accounts; assist in the annual financial statement audit preparation with reconciliations; assist the Assistant Controller, Controller, and Vice-President for Business Affairs with special projects.

ESSENTIAL FUNCTIONS

Fixed Assets

• Oversee daily fixed asset work completed by the General Accountant, providing appropriate guidance and oversight.
• Reconcile the Fixed Asset system quarterly to the general ledger and update the capitalization of assets.
• Monitor the Building project funds in order to determine if assets should be capitalized or CIP.
• Run the year-end depreciation process.
• Partner with Office of Financial Planning & Budget, Facilities Management, ITS and various departments to ensure accuracy of budgets and projections for capital expenses.

Operating cash/ Working Capital

• Oversee work completed by the General Accountant and review/approve account reconciliations.
• Manage daily cash of the University by accessing the University’s bank balances, estimating daily cash inflows and outflows based on projected deposits and withdrawals and transferring cash, as needed.
• Provide Controller and Assistant Controller with regular reporting on cash balances. Assist Controller, as requested, with cash flow forecasting.
• Review, validate and initiate wire transfer and ACH requests from the University community.

Debt Management

• Collect and compile data when the university issues new debt or refinances existing debt.
• Manage annual post-issuance compliance program for tax exempt debt and is subject matter expert on post-issuance compliance for the University. Perform ongoing education for changes to regulatory programs related to post-issuance compliance.
• Manage the on-going compliance with IRS regulations by ensuring proper documentation of construction expenses and completion of on-going documentation such as arbitrage calculations are maintained on the debt management software. Collaborate with Assistant Controller and Senior Tax Accountant on the completion of Schedule K for the 990. Serve as system administrator for the post-issuance compliance software.
• Manages and reconciles construction fund accounts with trustee for monthly construction draws, payment to contractors/sub-contractors, maintaining escrow account, compliance with spend-down rules. Monitors and reports on investments in the construction and debt service reserve accounts.
• Monthly review of construction expenditures and proper documentation. Coordinate cash withdrawls (draws) with University’s bank/trustee to reimburse for expenses. Maintain record of draws and invoices in accordance with IRS guidelines. Coordinate with Business Office and Assistanct Controller for proper accounting of funds held with bond trustees transactions.

General Accounting & Audit preparation/schedules/reconciliations

• Assist with audit reconciliations and schedules needed for selected areas (annual financial statements)
• Lead the accounting process for the Saint Paul Seminary (UST is fiscal agent), including regular monthly meetings.
• Prepare monthly endowment investment allocations and quarterly endowment withdrawal calculations.
• Perform annual EDP lease and printer allocations, and inter-college/intra-college graduate allocations.
• Work with campus community to ensure proper accounting protocol is followed.
• Various other special projects as assigned.

Management of General Accountant

• Manage General Accountant, complete annual performance assessments, assist in setting annual goals, provide training and coaching.
• Hire, train, and supervise Controller’s Office student workers (2-3)

Miscellaneous

• Approve journal vouchers and vendors on a rotating basis
• Perform special projects as assigned by the Assistant Controller and Controller

Minimum Qualifications

• Bachelor’s degree in accounting, finance or a related field
• Five years professional accounting experience with a demonstrated knowledge of GAAP

Preferred Qualifications

• While not required, knowledge of non-profit accounting experience, and/or CPA license, will be taken into consideration.

An equivalent combination of education and experience may be substituted for otherwise qualified individuals. 

HOW TO APPLY

All interested candidates must apply online at https://www.stthomas.edu/jobs/. Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at www.stthomas.edu/jobs.