Coordinator II

The University of St. Thomas invites qualified candidates to apply for a Coordinator II position within the College of Arts & Sciences. 

The University of St. Thomas will be closed for the holiday season beginning on December 24 and returning January 5. Review of application materials and communication regarding possible next steps will take place in the new year.

The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment.  The University is an Equal Employment Opportunity Employer (EEO).  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic.  This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good.  A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Tuition Remission for employees, spouses, and dependents
• Generous Retirement Contributions to support your future
• Comprehensive Health Coverage including medical, dental, and vision
• Fully Paid Insurance: disability, life, and AD&D
• Paid Parental Leave to support growing families

Salary Range: $20.00 to $23.50

The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information.

JOB SUMMARY

This position is responsible for providing comprehensive support in multiple areas for the Departments of History and Political Science and the Programs of Latin American and Caribbean Studies, International Studies, and Pre-law within the College of Arts and Sciences – 75%. This position is also responsible for providing administrative support to the Jay Phillips Center for Interreligious Studies and the Center for Interdisciplinary and Intercultural Excellence – 25%.

ESSENTIAL FUNCTIONS

ADMINISTRATIVE DUTIES 

• First point of contact and office management
• Supplies/maintenance requests
• Responds to departmental inquiries
• Coordinate office moves/new faculty onboarding
• Maintain department rosters and Outlook distribution lists
• Requests for service – various as needed
• Calendar management
• Supervise student workers - Provides administrative support to student employees by approving timecards, tracking hours, and requesting door access. Monitors the funding for student employment.
• Provides backup support to other administrative staff as needed within the division.

 ACADEMIC SCHEDULING

• Academic scheduling
  • Course schedule planning
  • Coordinate room assignments
• Enter faculty adjunct/overload contracts
• Registration support, waitlists, LLCs, and student placement
• Monitor Decision Support reports
• Enter faculty load data and run reports

BUDGET ADMINISTRATION

• Assist in annual budget preparation
• Prepare and process payments
• Contracts
• Vendors
• Check requests
• Wire transfers
• NBC payments
• Journal Vouchers
• Run Cognos budget reports – track expenses
• Wells One

MARKETING AND EVENT PLANNING

• Web updates
• Creation of marketing materials – Canva
• Social Media
• Submit items and news to the St. Thomas Newsroom and other internal and external media
• Event planning
  • Room reservations
  • Catering
  • Social Tables
  • Coordinate set up and technology needs

Other duties as assigned.

Minimum Qualifications

• High School education or the equivalent
• Three years of administrative support experience

Preferred Qualifications

• Completion of some college level courses

HOW TO APPLY

All interested candidates must apply online at https://www.stthomas.edu/jobs/. Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at www.stthomas.edu/jobs.