The University of St. Thomas invites qualified candidates to apply for a Graduate Student Services Coordiantor (Coordinator III) position within the OPUS College of Business.
The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic. This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission.
JOIN OUR COMMUNITY
The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:
Pay Range: $21.00 to $28.00/hr
The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information.
JOB SUMMARY
The Program Coordinator is responsible for implementing and managing strategies related to the Graduate Business Student Association (GBSA). This coordinator will work with faculty and staff to support graduate business students to increase retention and satisfaction, attract new prospective students, and foster meaningful engagement and connection at Opus through active and passive programming initiatives.
The program coordinator will also work closely with the TMH 100 Student Services team to provide support with academic advising, student communication, and academic operations. They additionally will lead event planning. The program coordinator works collaboratively with program directors, the advising team, internal Opus staff, University instructional design staff, other University personnel, and external vendors.
This program coordinator exists to enhance and support the graduate business student experience prior to enrollment through graduation and beyond by supporting departmental events and activities; assisting current students with all aspects of their student engagement; providing logistical support to the Student Services team and having a physical presence at a wide range of university-sponsored events; assisting faculty as needed, and creating or supporting Diversity, Equity, and Inclusion efforts and events for graduate business students.
ESSENTIAL FUNCTIONS
Academic Program Operations Support and Office Management – 25%
Support program operations including processes related to scheduling, registration, scholarships, surveys, and coordination with faculty to ensure course readiness on Canvas platforms. Provide administrative support to the graduate programs office, ensuring smooth daily operations. Respond to inquiries from students, faculty, and staff with professionalism and care. Maintain accurate program records, assist with documentation needs, and support scheduling and communications across assigned programs.
Academic Advising & Student Communication Support – 25%
Support academic advising and student communication, including student status changes, reporting, certificate requests, and documentation. Provide advising support for students as needed. Identify efficiency opportunities and process improvements while maintaining strong customer service.
Event and Logistics Management – 20%
Plan, promote, and execute events that enhance the graduate student experience, including orientations, workshops, and co-curricular programming. Manage all logistical details such as room scheduling, catering, technology, materials, and event communications, working with other university departments as applicable. Collaborate with staff and faculty to ensure events align with program goals and university policies and run seamlessly.
Board Engagement – 20%
Serve as the primary advisor to the student board, the Graduate Business Student Association (GBSA). Support board leadership in planning meetings, developing initiatives from start through completion, and engaging the student community. Manage digital platforms (Canvas, etc.) to keep information up-to-date and accessible.
Data Entry, Student Record Management, and Reporting – 5%
Maintain accurate and timely student records, documenting interactions, issues, and resolutions. Track and analyze student progress and performance using institutional reporting systems to support student success and retention efforts. Collect, manage, and report data from surveys, student systems, and event participation to inform decision-making.
Other Duties as Assigned – 5%
Support additional responsibilities as needed, which may include grant management, study abroad, accreditation efforts, financial processes, or other program priorities as assigned by manager.
Minimum Qualifications
Preferred Qualifications
HOW TO APPLY
All interested candidates must apply online at https://www.stthomas.edu/jobs/. Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.
In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.
Official job posting is available at www.stthomas.edu/jobs.
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