Accounts Payable Manager

The University of St. Thomas invites qualified candidates to apply for an Accounts Payable Manager position.

The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment.  The University is an Equal Employment Opportunity Employer (EEO).  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic.  This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good.  A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Tuition Remission for employees, spouses, and dependents
• Generous Retirement Contributions to support your future
• Comprehensive Health Coverage including medical, dental, and vision
• Fully Paid Insurance: disability, life, and AD&D
• Paid Parental Leave to support growing families

Salary Range: $80,000 to $95,000

The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information.

JOB SUMMARY

This position is responsible for management functions for the accounts payable department at the University of St. Thomas. These key functions include payables processing, p-card processing, IRS 1099 reporting, process ownership, project management, system administration, and analysis. Customer service is critical, as this position is responsible for assisting internal departments with payment processes and ensuring compliance with all applicable laws and regulations. This position is responsible for providing support on policies, procedures, and leading practices to ensure strong financial controls and prudent stewardship of university resources. System skills are critical as the position must utilize, support, train, and/or administer several financial systems, including Banner Finance, Jaggaer (eBuy&Pay), banking and check-writing systems, reporting tools, Microsoft Excel, and others. This working manager also processes financial transactions and must have a high level of attention to detail and productivity. This manager also provides departmental leadership for accounts payable employees and is responsible for accounts payable systems and processes.

ESSENTIAL FUNCTIONS

Accounts Payable Process Management & Processing Back-Up

• Accounts Payable Processing – leads team responsible for the timely processing of University of St. Thomas accounts payable transactions including invoices, check requests, independent contractors, employee expense reports, prepaid expense requests, cash advance, p-card, student reimbursements, petty cash, stale checks, escheatment, check voiding and refund processing while ensuring the highest standards of regulatory compliance, accuracy and productivity.
• Check-Run - responsible for management and execution of weekly check-run, including running and printing checks, meeting payment schedules, monitoring payable cash flow, monitoring vendor discounts and dating, check register reconciliation, and positive pay communication processes.
• Electronic Processing – responsible for all electronic methods of payment, including ACH, wires, credit cards, and others as needed.
• Financial Controls – works with the Controller’s Office to ensure proper treatment of payables in compliance with GAAP, IRS regulations, and University of St. Thomas policies and procedures.
• Disputes - responsible for resolving questions and disputes associated with payment processes.
• IRS 1099 Processing – responsible for timely, accurate processing of IRS 1099 documents, including gift reporting.
• Data Retention – ensures proper scanning, storage, and retention of documents per GAAP, IRS Regulations, and University of St. Thomas policies and procedures.

Accounts Payable Process Ownership & Project Management

• System Management – responsible for accounts payable systems, including upgrade testing, issue escalation and resolution, enhancement recommendations, and follow-through.
• Electronic Processing - researches and implements accounts payable technology to optimize electronic payment processing.
• Continuous Improvement - maintains ongoing expertise and pursues continuous improvement in accounts payable as relates to industry standards and best methods and communicates such standards and methods with university departments.
• Collaboration – collaborates with Purchasing Services, Controller’s Office, Payroll, ITS, and other departments as needed on routine processing and projects.

Analysis of Accounts Payable Data.

• Key Metrics - reports on key accounts payable metrics semi-annually.
• Data Mining - reviews, evaluates, recommends, and creates and/or simplifies accounts payable processes for the broader university community based on accounts payable data and industry-leading practices. 
• Ad Hoc Reporting - analyzes accounts payable data as needed to drive opportunities with internal departments, vendors, and consortia.   

Customer Service, Training & Communication.

• Daily Customer Service Focus - demonstrates a high level of customer service to internal customers and external vendors, representing Finance and Administration’s vision and strategic initiatives in a professional manner.    
• Timely & Proactive Communication - responds to internal customers and vendors via phone, fax, mail, and/or e-mail in a professional and timely manner using good judgment and initiative with projects that improve accounts payable customer service, vendor relations, and the welfare of the UST community. 
• Documentation - develops, writes, and effectively communicates accounts payable-related content via email, newsletter, website update, verbally, etc. 
• Training - provides assistance, training, and advice to customers on Banner and e-procurement systems with compliance to department and university policies and procedures.

Supervision.

• Supervise Staff – supervises full-time and part-time hourly staff members.
• Student Worker Responsibility - delegates and supervises the hiring and training of accounts payable student workers.

Perform additional tasks as assigned by supervisor.

Minimum Qualifications

• Bachelor’s degree in accounting, business, or a relevant field
• Five years of professional accounts payable or other relevant financial operations experience to include at least two years of supervisory experience

Preferred Qualifications

• Experience working in a higher education setting
• Experience evaluating and issuing IRS 1099 documents
• Experience with project management

An equivalent combination of education and experience from which comparable knowledge and skills have been acquired may be substituted.

HOW TO APPLY

All interested candidates must apply online at https://www.stthomas.edu/jobs/. Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at www.stthomas.edu/jobs.