Admissions Processor

The University of St. Thomas invites qualified candidates to apply for an Admissions Processor (Data Processing Analyst) position within the Admissions Department.

The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment.  The University is an Equal Employment Opportunity Employer (EEO).  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic.  This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good.  A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Up to 100% tuition remission for employees and dependents upon eligibility
• Up to 50% tuition remission for spouses upon eligibility
• A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
• Medical, dental, and vision options
• Employer-paid disability, life, and AD&D benefits

Salary Range: $44,600- $60,000

The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information.

JOB SUMMARY

The Admissions Processor (Data Processing Analyst) manages the application documents and student leads for undergraduate and graduate admissions, ensuring a smooth transition from inquiry to orientation. This role demands meticulous attention to detail and excellent organizational skills to accurately manage all documentation.

ESSENTIAL FUNCTIONS

Enrollment Database Management:

• Process and monitor all stages of the admissions funnel for a student: inquiry, application, acceptance, and deposit.
• Ensure accurate entry and maintenance of inquiries and applicant data in the university’s student information system and CRM.
• Manage and archive application and enrollment documents in accordance with university policies and legal requirements.

Communication and Support:

• Provide timely and accurate information regarding prospective students to admissions staff regarding application requirements, deadlines, and enrollment procedures.
• Act as a liaison between various university departments, including Financial Aid, Registrar, and Student Life, to ensure a seamless transition for incoming students.
• Handle inquiries and provide solutions or direct issues to appropriate departments as needed.
• Maintain accurate student application files by processing record changes and enrollment materials and facilitating ongoing communication with the enrollment teams about students' funnel progression.
• Develop and update documentation that outlines inquiry database practices and application file management requirements.
• Help train, assist, and supervise student workers to ensure they understand their roles and responsibilities, while also addressing any questions and concerns they may have.

Reporting and Analysis: 

• Generate detailed reports tracking the progression of applicants through the admissions funnel.
• Provide insights and recommendations for process improvements based on data analysis.

Collaboration and Process Improvement: 

• Collaborate with IT and Admissions staff to enhance the functionality and efficiency of admissions systems and software.
• Participate in cross-departmental meetings to ensure that admissions processes align with broader university objectives.

Minimum Qualifications

• High school diploma
• Minimum of one (1) year in an admissions or administrative role within higher education

• Proven experience in managing complex processes

Preferred Qualifications

• Associate’s or Bachelor’s degree in a relevant field 

HOW TO APPLY

All interested candidates must apply online at https://www.stthomas.edu/jobs/. Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at www.stthomas.edu/jobs.