University Advancement Coordinator

The University of St. Thomas invites qualified candidates to apply for a University Advancement Coordinator (Coordinator II) position within University Advancement.

This position is based on our vibrant Minneapolis Campus, where the University Advancement team collaborates in person. The selected candidate will work on-site five days a week, fully immersed in a dynamic, mission-driven environment that values connection, teamwork, and shared success.

The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment.  The University is an Equal Employment Opportunity Employer (EEO).  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic.  This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good.  A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Up to 100% tuition remission for employees and dependents upon eligibility
• Up to 50% tuition remission for spouses upon eligibility
• A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
• Medical, dental, and vision options
• Employer-paid disability, life, and AD&D benefits

Salary Range: $21.65 - $25.00

The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information.

JOB SUMMARY

The University Advancement Coordinator provides administrative support to the Directors of Development and the University Advancement staff. Primary responsibilities include providing overall office support and administrative assistance, providing internal and external customer service including management of the reception area, coordinating travel arrangements and calendars, preparing meeting and donor materials, managing team space, and coordinating mailings.

ESSENTIAL FUNCTIONS

1.  Manage logistics, catering, reservations, RSVPs, and other necessary details for internal and small donor special events, following department and university processes and policies.

2.  In collaboration with University Advancement departments and team leaders, identify opportunities to assist with on-going processes. Support the sustainer and gift acknowledgement process to ensure accurate and timely acknowledgement of donors’ gifts. Track, compile, analyze, and summarize data for leaders in appropriate reports and charts. Update processes as needed to increase efficiency.

3.  Provide administrative support for University Advancement team members with a primary focus on Directors of Development and Assistant Directors of Development. Assist with follow-up tasks required after a donor visit, create and work with complex and/or confidential documents and data, prepare letters, and coordinate special mailings. Process invoices, reimbursements, reconcile credit card transactions, order supplies, and monitor spending to ensure purchases are within budget parameters and policy. Manage staff calendars for appointments, meetings, and coordinate travel as requested. Manage logistics for meetings including presentations and collateral.

4.  Manage the office space and reception area for University Advancement. Greet internal and external visitors, coordinate visitor parking, answer telephone calls to Development, and create a welcoming environment for staff and visitors. Manage facilities requests for the team space and respond to team member requests. Provide back up support to the Associate Vice President Admin and the Vice President Admin. Maintain excellent working relationships with all members of the team, university community, donors, alumni, and constituents. Onboard new University Advancement staff members to ensure a successful transition onto the team. Work closely with all University Advancement teams in support of giving efforts, engagement, and events; staying up to date on University and University Advancement policies and procedures.

5.  Other duties as required

Minimum Qualifications

• High school diploma or equivalent
• Three years of administrative support experience 

Preferred Qualifications

• Post-secondary work preferred

HOW TO APPLY

All interested candidates must apply online at https://www.stthomas.edu/jobs/. Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at www.stthomas.edu/jobs.