Construction Project Coordinator

The University of St. Thomas invites qualified candidates to apply for a Construction Project Coordinator position within the Facilities Management department.

The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment.  The University is an Equal Employment Opportunity Employer (EEO).  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic.  This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good.  A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Up to 100% tuition remission for employees and dependents upon eligibility
• Up to 50% tuition remission for spouses upon eligibility
• A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
• Medical, dental, and vision options
• Employer-paid disability, life, and AD&D benefits

Salary Range: $65,890 to $85,865

The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information.

JOB SUMMARY

Under the leadership of the Director of Construction, the Facilities Project Coordinator coordinates complex administrative processes during various phases of campus projects. This position serves as a liaison and resource to project managers, contractors, campus departments, and clients. Will take a role in the coordination of new construction projects, renovations, capital improvement and deferred maintenance projects by interfacing with the UST community, contractors, subcontractors, architects, and engineers to provide a coordinated flow of information and attention to project priorities. Requires high initiative, attention to detail and knowledge of construction, construction processes, and project management processes.

ESSENTIAL FUNCTIONS

• Partner with the Facilities Director of Construction, and all project management team members, and in some cases the VP of Facilities to procure, direct and coordinate the work of architects, engineers, and contractors for new construction, renovations, capital improvement and major repair projects to ensure all work conforms to university standards in addition to contracts and construction documents.
  • Assist in administrative execution for procurement and contract document preparation phase related to contracted construction.
  • Lead in management of project documents, specifications, shop drawings and contracts. Keeping records/logs of all construction meetings and daily logs, plans, specifications, shop drawings, owner’s manuals, contracts and permits of construction projects.  Create, produce, and execute meeting minutes, contracts, submittals, RFI's (Request for Information), Purchase Orders, Drawings and Specifications, Punch lists, etc.
  • Assist in keeping accurate up-to-date records for construction budget costs and the direct purchase of construction materials.  Track payment applications, invoices and verification of payments to subcontractors/suppliers.
  • Assist in meeting organization, support tasks, maintenance and preparation of reports, calendars, files and spreadsheets, etc.
  • Leads the archiving and project closeout process and verifies/manages final documents are appropriately stored electronically and in paper form.
  • Leads in providing University wide construction related communications through email, website, etc.
  • Leads in developing/updating the construction team website.  This includes monthly project updates, overall website appearance and navigation, etc.
  • Provides project administrative support for project managers, including assisting with the distribution of required documents and correspondence, creation of purchase orders, execution of change orders or other related tasks.
  • Attend meetings as necessary and assist with determination of project requirements.
• Receives and responds to incoming inquiries with relevant information, direction, and communication. Communicates clearly and prioritizes responses with both internal and external clients.
• Act as the liaison between clients, vendors, etc. and the Director/Project Managers.
• Other duties as assigned.

Minimum Qualifications

• A four-year degree with a minimum of five (5) years of experience in a commercial project assistant/coordinator/engineer position
• Experience in project accounting, plan management, overall construction knowledge and experience, and general construction knowledge
• Excellent written and oral skills
• High level of professionalism, highly motivated, demonstrate high standards of personal and professional integrity, strong attention to detail, proven customer service skills, ability to prioritize and be flexible in a fast-paced environment with competing priorities, willingness to collaborate with a team to accomplish goals, and the ability to adapt to advancing technology
• Basic knowledge of the various project delivery methods and the steps within each
• Ability to work independently and in a team environment
• Working knowledge of Microsoft Office products

Preferred Qualifications

• Experience with Bluebeam and AutoCAD

An equivalent combination of education and experience from which comparable knowledge and skills have been acquired may be substituted.

HOW TO APPLY

All interested candidates must apply online at https://www.stthomas.edu/jobs/. Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at www.stthomas.edu/jobs.