Administrative Manager, Morrison Family College of Health

The University of St. Thomas invites qualified candidates to apply for an Administrative Manager (Program Manager I) position within the Morrison Family College of Health.

The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment.  The University is an Equal Employment Opportunity Employer (EEO).  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic.  We are committed to building a skilled team that represents a variety of backgrounds and perspectives. This commitment is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good.  A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Up to 100% tuition remission for employees and dependents upon eligibility
• Up to 50% tuition remission for spouses upon eligibility
• A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
• Medical, dental, and vision options
• Employer-paid disability, life, and AD&D benefits

JOB SUMMARY

The administrative manager to the Dean’s Office is responsible for supporting the mission of the University by organizing shared administrative services for the college of health, prioritizing, and managing projects and resources that impact the overall performance of the college. The administrative manager helps the Dean’s office to ensure smooth and efficient administrative support operations. This Administrative Manager also plays a confidential and special role in assisting the Dean and Associate Dean on high priority matters affecting the entire college.

The administrative manager is also responsible for initiating, organizing, managing, and ensuring that special projects and initiatives and deadlines are met, College of Health information is up-to-date and disseminated properly, expenses and purchases are conducted appropriately for the Dean’s office, and that administrative systems are in place for centralization of essential processes and information.

ESSENTIAL FUNCTIONS

1.     Manages administration and support to academic units to establish workflows and controls for key administrative support functions, directly supervising administrative assistants and coordinators for the School of Nursing and the School of Social Work. For example, convenes and facilitates key meetings across the college for problem solving and improving administrative inefficiencies. Hiring, training, and orientation new administrative professionals.  

2.     Sets up, assigns, and delegates work to other administrative professionals in the college for directories, records, and certain confidential and essential compliance documents. For example, accountable for prioritizing and structuring work to maintain college’s key documents for academic activities, and ensuring that changes in protocol, process, and procedures are consistent across the college.

Prioritizes time, resources, and administrative support for the Dean and Associate Dean, taking on direct project management about on-going operations and also special projects. Makes independent and discretionary decisions about creating, handling, and ensuring essential and confidential matters are appropriately handled; responsible for content and structure creation for collaboration, e.g. using SharePoint to improve effective work and integration with college priorities; makes decisions about which activities and events the Dean should attend and maintains the Dean’s calendar on high priority matters.   
 

4.     Plans, organizes, and coordinates meetings, certain special events, and provides administrative and logistics support to ensures accuracy of documentation and follow up for matters of strategic importance. Advises and works with Directors in University Advancement, Marketing, and Recruitment to ensure strategic alignment with such activities.

5.     Serves as a spokesperson and representative of the Dean, ensuring that key external and internal stakeholders have strong, positive, and productive relationships with the Office of the Dean, e.g. trustees, advisory board members, the leadership team.

Minimum Qualifications

• Bachelor’s degree in a relevant field or equivalent education and experience
• Three years of administrative programs support to executive staff

Preferred Qualifications

• Master’s degree in a relevant field
• Project management and technology experience

HOW TO APPLY

All interested candidates must apply online at https://www.stthomas.edu/jobs/. Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at www.stthomas.edu/jobs.