Assistant Director of Prospect Management

Posted Date 2 weeks ago(11/11/2022 5:05 PM)
Number of Openings
Closing Date
Application review will begin immediately and continue until a sufficient pool has been met.
Type of Search
Who May Apply
This position is open to all qualified applicants.
Position Number
St Paul
University Advancement
FLSA Status
Employment Type
Full-Time Staff
Assigned Months per Year
Benefits Eligible


The University of St. Thomas invites qualified candidates to apply for an Assistant Director of Prospect Management position within University Avancement.


The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment.  The University is an Equal Employment Opportunity Employer (EEO).  All qualified applicants will receive consideration for employment without regard to race, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are committed to building a skilled team that represents a variety of backgrounds and perspectives. This commitment is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good.  A successful candidate will possess a commitment to the ideals of this mission.



The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

  • Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
  • A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
  • Medical, dental, and vision options
  • Employer-paid disability, life, and AD&D benefits



Reporting to the Senior Director of Prospect Development, the Assistant Director of Prospect Management is responsible for overseeing the prospect management system and strategic portfolio review process.  The Assistant Director of Prospect Management provides partnership to development officers for portfolio and gift pipeline management. This position utilizes best practices and prospect data to optimize fundraising from major, planned, and principal gift prospects.



1.  Oversee and facilitate moves management and proposal tracking. In direct partnership with gift officers, build, manage, and maintain prospect pipelines and portfolios to ensure accurate fundraising metrics and forecasting.


2.  Consult with development partners in regular portfolio review meetings to advise on portfolio composition, discuss portfolio activity, and prospect identification needs. Collaborate with Prospect Development team in establishing new portfolios. Define and implement data-informed methods to evaluate and drive portfolio productivity with focus on pipeline churn and maximized fundraising results.


3.  Partner with Prospect Development team to identify, evaluate, and recommend assignment and qualification of the University’s top prospects. Following qualification, collaboratively work with gift officers to ensure strategic cultivation and timely solicitation. Serve as a trusted partner in the realm of prospect development to ensure university prospects are capitalized on through information sharing and cross-functional work.

4.  Collaborate with Development Systems and Prosect Development teams on data visualization, portfolio management and analysis, campaign pipeline reporting, and business intelligence tools for success in all stages of development. Lead the implementation of new systems in the prospect management space with a focus on automation, clear communication, and efficiency.

5.  Lead the creation, implementation, and execution of a comprehensive and coordinated student worker program for all aspects of prospect development. Develop and maintain a suite of materials and documentation to ensure a cohesive and approachable introduction to prospect management, prospect research, and pipeline development. Oversee hiring, onboarding, daily management, performance reviews and ongoing training.


Minimum Qualifications

  • Bachelor’s degree in journalism, library science or related qualitative research-based discipline
  • Three years of experience in prospect research, prospect management, development, or information field
  • Fully vaccinated for COVID-19 or eligible for legally required exemption such as a medical or religious reason

An equivalent combination of education and experience from which comparable knowledge and skills have been acquired may be substituted.



All interested candidates must apply online at Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.


In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at

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