Library Assistant III

Posted Date 2 weeks ago(8/2/2022 12:32 PM)
Number of Openings
Closing Date
Open Until Filled
Type of Search
Who May Apply
This position is open to all qualified applicants.
Position Number
St Paul
FLSA Status
Employment Type
Full-Time Staff
Assigned Months per Year
Benefits Eligible


The University of St. Thomas invites qualified candidates to apply for a Library Assistant III (working title of Technical Services Coordinator) position within the O'Shaughnessy-Frey Library.


This position will work on the St. Paul campus in the O'Shaugnessy-Frey Library. 


The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment.  The University is an Equal Employment Opportunity Employer (EEO).  All qualified applicants will receive consideration for employment without regard to race, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are committed to building a skilled team that represents a variety of backgrounds and perspectives. This commitment is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good.  A successful candidate will possess a commitment to the ideals of this mission.



The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

  • Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
  • A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
  • Medical, dental, and vision options
  • Employer-paid disability, life, and AD&D benefits


Reporting to the Associate Director for Collection Management & Services, the Technical Services Coordinator is responsible for the provision of all aspects of technical services work for the Shoenecker Law Library, and may also include work for O’Shaughnessy-Frey, Ireland, and Keffer Libraries. Work may include both simple and complex cataloging; ordering, receiving, invoicing, and managing physical monographs and subscriptions; and collaborating closely with Library Specialists on electronic resource management, including troubleshooting access issues. This position works with all staff in Collection Management & Services, as well as Law Library staff, and has a key role in ensuring access to St. Thomas research collections for law library users, as well as faculty, staff, and students across the university.



  • Acquire library materials in all formats, including managing serials subscriptions; ordering, receiving, invoicing, claiming monographs and other materials; and collaborating with other CMS staff to oversee serials check-in. Communicate with vendors and manage vendors in Alma. Provide holdings information, title, pricing, availability, format, and access options to liaison librarians and Law Library Director for purchasing and cancellation decisions.  With Library Specialists, manage electronic resources for the Law Library, and assist in troubleshooting Law library e-resources access issues.
  • Manage funds in Alma for the Law Library. Ensure allocations, encumbrances, and expenditures are correct. Reconcile Alma expenditures with Banner expenditures and resolve differences. Enter Banner journal vouchers when necessary. Provide monthly fund reports to the Law Library.
  • Provide access to library materials by performing basic and complex copy cataloging of library materials in all formats. Follow and maintain updated knowledge of established local and national cataloging standards, using independent judgment to apply national standards to local applications. Load MARC records into Alma when manual cataloging would be inefficient and use of Alma Community Zone records is not possible and maintain those loaded records over time. Direct Law Library staff to file loose-leaf updates and pocket supplements swap out replacement volumes. Withdraw superseded volumes and those with limited retention schedules, or any other volumes as required when doing weeding projects.
  • Engage in database maintenance by initiating and completing clean-up projects of bibliographic and inventory records. Resolve cataloging discrepancies by running reports and using Alma jobs and import profiles. Ensure integrity and consistency of cataloging data among multiple library collections to ensure catalog data are accurate and user retrieval is successful. Participate in authority control.
  • Develop reports using Alma Analytics to provide data and analysis to the Associate Director for CMS to support budget management and for the Law Library Director to support collection development decisions. Identify trends or anomalies in the data.
  • Support department, libraries, and university goals. With colleagues, ensure work of the department is done, which may include picking up and processing mail and supervising, training, and/or assigning work to student workers. Serve as back-up for e-resource troubleshooting. Participate in department and library initiatives, including serving on committees; and maintain awareness of university initiatives.
  • Engage in professional development in order to maintain and share professional expertise. Keep abreast of changing technology and monitor library acquisitions trends, tools, models, and methods, utilizing and adapting current systems and methods as appropriate.  With other CMS staff, establish priorities and projects involving acquisition, cataloging, and ongoing management of library resources. Document and maintain all policies and procedures for Law Library materials.


Minimum Qualifications

  • High school diploma or equivalent
  • Three years of relevant library experience in technical services in either acquisitions or cataloging, or experience working in law libraries
  • Fully vaccinated for COVID-19 or eligible for legally required exemption such as a medical or religious reason.

Preferred Qualifications

  • A Bachelor’s degree
  • Experience with the Alma library management system, and particularly the Market, Acquisitions, or Resources functionality

Physical Requirements

The ability to work in and move about an office/library setting. The ability to use a computer and other office equipment. The ability to lift and carry heavy books and packages weighing up to 30 pounds. The ability to push a library cart. The ability to read printed materials and a computer screen. The ability to communicate in person, by email, via video, and over the telephone. The ability to take the Campus Shuttle to/from the Minneapolis Campus several times per semester. The University provides reasonable accommodations to qualified individuals with disabilities who require and request accommodations in order to perform the essential functions of their jobs. 



All interested candidates must apply online at Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.


In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.


Official job posting is available at

Want to get notified about new employment opportunities?

To receive notifications regarding new job opportunities that fit your selected career interests Connect with us.