Library Assistant II - Course Materials Specialist/Evening Access Services Supervisor

Posted Date 3 weeks ago(10/4/2021 3:57 PM)
Number of Openings
Closing Date
Open Until Filled
Type of Search
Who May Apply
This position is open to all qualified applicants.
Position Number
St Paul
FLSA Status
Employment Type
Full-Time Staff
Assigned Months per Year
Benefits Eligible


The University of St. Thomas invites qualified candidates to apply for a Library Assistant II - Course Materials Specialist/Evening Access Services Supervisor position within the Libraries.


The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment.  We welcome applicants of diverse races, ethnicities, geographic origins, gender identities, ages, socioeconomic backgrounds, sexual orientations, religions, work experience, physical and intellectual abilities, and financial means. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. This commitment is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, work skillfully, and act wisely to advance the common good.  A successful candidate will possess a commitment to the ideals of this mission.



The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

  • Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
  • A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
  • Medical, dental, and vision options
  • Employer-paid disability, life, and AD&D benefits



The purpose of this position is to serve as the lead in providing course materials access for the St. Paul campus while supervising library operations during the evening shift at the O’Shaughnessy-Frey Library.  Course materials responsibilities include monitoring and processing course resource lists and course reserves requests submitted by faculty; collaborating and building relationships with faculty and instructional designers; assisting faculty in complying with copyright and fair use guidelines; and calculating students’ savings and engagement metrics. Library operations responsibilities include managing the OSF Library building duties, monitoring spaces usage; training and supervising student employees. Fulfilling patron requests; and closing and securing the library building according to established procedures. This position is expected to work with Public Safety to maintain a secure environment for students.



  • Course Materials Specialist-
    • Monitors library systems for electronic course materials requests; manages these requests by communicating with faculty; processes requests in the library’s Leganto software, and delivers the materials in Canvas LMS.
    • Manages the library’s physical course reserves requests from receipt to delivery by communicating with faculty when necessary.
    • Interprets and administers the libraries’ policies for copyright and fair use.
    • Maintains both public-facing and internal documentation about Leganto software for course reserves services.
    • Calculates students’ savings and other engagement and usage measures.
  • Library Operations Supervisor:
    • Maintains a safe building in collaboration with Facilities and Public Safety.
    • Provides face-to-face, phone, and email assistance to library patrons; refers questions to liaison librarians and peer research assistants when appropriate.
    • Monitors library space usage by administering the library’s rover programs and develops reports and visualizations about the usage.
    • Provides backup technical assistance for lab computers.
    • Closes the library building according to established procedures.
    • Provides leadership in special and emergency situations.
  • Student Supervision
    • Trains, assigns tasks, and coaches student employees to successful job performance.
    • Communicates with supervisors on issues.
    • Develops training materials for student employees.
  • Circulation, Collections & System Management:
    • Collaborates with other shift supervisor to fulfill all requests timely throughout the day
    • Monitors and ensures the ease of use and retrieval for library’s circulating and reference collections.
    • Trains and oversees student employees in fulfilling work queues according to circulation policies and procedures.
    • Creates, modifies, and maintains patron, short bib, and item records in the library system according to standards and conventions.
    • Reports issues and recommends improvements on library’s policies and procedures.
    • Establishes daily, weekly, monthly, and annual circulation reports.
    • Assists with retrieving items from shelves, scanning, processing, and filling borrowing requests.
    • Maintains “New Books” shelf.


Minimum Qualifications

  • High school diploma or the equivalent.
  • Two years of related library experience, preferably in course materials, access services, and operation/supervision at an academic institution. 

Preferred Qualifications

  • Bachelor’s degree.



All interested candidates must apply online at Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.


In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening and requires COVID-19 vaccination or an approved exemption.

The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at


The University of St. Thomas is an Equal Opportunity Employer

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