Construction Project Coordinator

Posted Date 4 months ago(4/8/2021 2:05 PM)
Number of Openings
Closing Date
Open until Filled
Type of Search
Who May Apply
This position is open to all qualified applicants.
St Paul
Facilities Management – Business Affairs
FLSA Status
Employment Type
Full-Time Staff
Assigned Months per Year
Benefits Eligible


The University of St. Thomas invites qualified candidates to apply for a Construction Project Coordinator opportunity with the Facilities Management department.


The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment.  We welcome applicants of diverse races, ethnicities, geographic origins, gender identities, ages, socioeconomic backgrounds, sexual orientations, religions, work experience, physical and intellectual abilities, and financial means. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. This commitment is consistent with our mission to inspire our students, using the Catholic intellectual tradition, to think critically, work skillfully, and act wisely – all for the common good.  A successful candidate will possess a commitment to the ideals of this mission.



The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

  • Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
  • A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
  • Medical, dental, and vision options
  • Employer-paid disability, life, and AD&D benefits


Under the leadership of the Director of Construction, the Facilities Project Coordinator coordinates complex administrative processes during various phases of campus projects. This position serves as a liaison and resource to project managers, contractors, campus departments, and clients. Will take a role in the coordination of new construction projects, renovations, capital improvement and deferred maintenance projects by interfacing with the UST community, contractors, subcontractors, architects, and engineers to provide a coordinated flow of information and attention to project priorities.


The Construction Project Coordinator requires high initiative and knowledge of construction, construction processes, and project management processes.



  • Partner with the Facilities Director of Construction, and all project management team members, and in some cases the AVP of Facilities to procure, direct and coordinate the work of architects, engineers, and contractors for new construction, renovations, capital improvement and major repair projects to ensure all work conforms to university standards in addition to contracts and construction documents.

    • Assist in drafting and directing the RFP, bid packages, procurement and contract document preparation phase related to contracted construction

    • Lead in management of project documents, specifications, shop drawings and contracts

      • Keep records/logs of all construction meetings and daily logs, plans, specifications, shop drawings, owner’s manuals, contracts and permits of construction projects

      • Create, produce, and execute meeting minutes, contracts, submittals, RFI's (Request for Information), Purchase Orders, Drawings and Specifications, Punch lists, etc.

    • Assist in keeping accurate up-to-date records for construction budget costs and the direct purchase of construction materials

      • Track payment applications, invoices and verification of payments to subcontractors/suppliers in coordination with the Facilities Budget Manager

    • Assist in meeting organization, support tasks, maintenance and preparation of reports, meeting minutes, calendars, files and spreadsheets, etc.

    • Leads the archiving and project closeout process and verifies/manages final documents are appropriately stored electronically and in paper form

    • Leads in providing University wide construction related communications through email, website, etc.

    • Leads in developing/updating the construction team website which includes monthly project updates, overall website appearance and navigation, etc.

    • Provides project administrative support for project managers, including assisting with the distribution of required documents and correspondence

    • Attend meetings as necessary and assist with determination of project requirements

  • Receives and responds to incoming inquiries with relevant information, direction, and communication

    • Communicates clearly and prioritizes responses with both internal and external clients

  • Act as the liaison between clients, vendors, etc. and the Director/Project Managers

  • Other duties as assigned



Minimum Qualifications

  • A two-year degree
  • A minimum of five years of experience in a commercial project assistant/coordinator/engineer position to include project accounting, plan management, overall construction knowledge and experience, and general construction knowledge
  • Working knowledge of Microsoft Office products
  • Experience with Bluebeam and AutoCAD desirable

An equivalent combination of education and experience from which comparable knowledge and skills have been acquired may be substituted.


Physical Requirements

The ability to work in and move about an office setting. The ability to use a computer and other office equipment. The ability to commute to offsite locations to attend meetings and/or inspect properties. Strength and stamina to inspect various facilities which may include standing for extended periods of time, stooping, kneeling and walking on uneven terrain at construction sites, climbing ladders, scaffoldings and stairs; strength to lift and carry up to 30 pounds. The ability to read printed materials and a computer screen. The ability to communicate in person and over the telephone. The University provides reasonable accommodations to qualified individuals with disabilities who require and request accommodations in order to perform the essential functions of their jobs.



On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and answering two job specific questions (in lieu of a cover letter).


In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at


The University of St. Thomas is an Equal Opportunity Employer

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