• Temporary Coordinator II, Graduate School of Professional Psychology

    Posted Date 2 weeks ago(11/29/2018 10:23 AM)
    Number of Openings
    Closing Date
    Open until Filled
    Type of Search
    Who May Apply
    This position is open to all qualified applicants.
    Position Number
    Graduate Psychology - CELC
    FLSA Status
    Employment Type
    Temporary Staff
    Assigned Months per Year
    Benefits Eligible

    The University of St. Thomas invites qualified candidates to apply for a Temporary Coordinator II opportunity within the Graduate School of Professional Psychology (GSPP). 

    Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission statement.

    The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

    • Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
    • A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
    • Medical, dental, and vision options
    • Employer-paid disability, life, and AD&D benefits


    The purpose of this position is to assist in managing the School’s operational processes and procedures, assist in planning and coordinating administrative activities, troubleshoot questions and issues from administrators, faculty and students, track, report and assist in planning GSPP budgets and expenditures, help manage registration and graduation of GSPP students, participate in the School’s marketing and promotion processes, assist faculty and adjuncts, and help manage the School’s website.


    This position is anticipated to begin on January 2, 2019 and end on April 19, 2019, dependent on business needs. 



    GSPP Management

    • Implement and help manage program operational processes and procedures for:
      • Admissions/Degree Audits/ Graduation
      • Database collection, entry and analysis
      • Program Orientations
      • Information Sessions/Prospective students
      • Adjunct faculty
      • School’s academic scheduling
      • Managing the School’s website
    • Provide administrative and communication support for the School’s administration, faculty, adjuncts, students and alumni
    • Point of contact and communication coordinator for conferences, workshops, and special events

    GSPP Budget, Policies and Procedures

    • Assist the School Chair in managing budgets including:
      • Preparing monthly program budget reports, journal and budget transfers and faculty expense reports
      • Managing external payments
      • Managing and tracking expenditures for faculty/staff professional development funds and various school events

    Support GSPP School Chair, Director of Training, Director of MA & Certificate Programs

    • Assist in planning and coordinating administrative activities and program materials
    • Work with Program Coordinator in organizing GSPP events
    • Prepare classroom scheduling assignments

    Registration and Graduation

    • Direct all registration, graduation and commencement activity for the GSPP, in collaboration with the Program Coordinator, ensure degree requirements are posted and cleared in a timely manner, and work with UST commencement coordinators on graduation program and logistics


    Minimum Qualifications

    • High school diploma or the equivalent
    • Three years of administrative experience

    Preferred Qualifications

    • Bachelor's degree
    • Experience in Higher Education
    • Knowledge of principles and practices of budget development and administration 
    • Knowledge of the following systems/tools/technologies: Banner, Optix, Qualtrics, Sharepoint, Salesforce, Canvas, Cognos, Anaplan, T-4.

    On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.

    In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

    The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at www.stthomas.edu/jobs.

    The University of St. Thomas is an Equal Opportunity Employer

    Want to get notified about new employment opportunities?

    To receive notifications regarding new job opportunities that fit your selected career interests Connect with us.