• Program Manager II - Murphy Institute

    Posted Date 3 weeks ago(10/26/2018 9:18 AM)
    Number of Openings
    1
    Closing Date
    Open until Filled
    Type of Search
    Staff
    Who May Apply
    This position is open to all qualified applicants.
    Position Number
    300120
    Campus
    St Paul
    Department/Unit
    School of Law
    FLSA Status
    Exempt/Salaried
    Employment Type
    Full-Time Staff
    Assigned Months per Year
    12
    Benefits Eligible
    Yes
  • OVERVIEW

    The University of St. Thomas invites qualified candidates to apply for a Program Manager II opportunity within the Murphy Institute.


    Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission statement.


    JOIN OUR COMMUNITY
    The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

    • Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
    • A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
    • Medical, dental, and vision options
    • Employer-paid disability, life, and AD&D benefits

    JOB SUMMARY

    The Murphy institutes seeks a strong Program Manager II to participate in program development and preparation of written materials for the Institute; develop and maintain the Institute website; coordinate facilities scheduling, event planning and management, administrative and operational support; liaise with the appropriate law school and university staff, faculty, work study student workers and students involved with Institute programs and activities; manage the Murphy Scholars Program.  

     

    ESSENTIAL FUNCTIONS

    Program Management

    • Oversee all administrative aspects of the programs, conferences and events sponsored by the Institute
    • Work closely with the the co-directors and event staff in planning for all programs
    • Assist the co-directors in researching and proposing program content and participant selection using guidelines developed by the Directors
    • Assist in program planning by serving as first line of communication with all program participants. 
    • Attend and serve as on-site co-ordinator of events, including weekend and evening events
    • Develop and implement program marketing plans, scheduling and budgets
    • Find new or better ways to identify and reach target audience, proactively working with others at the School of Law and Center for Catholic Studies to integrate mailing lists
    • Evaluate the effectiveness of programs and recommend changes

    Public Relations and Communications 

    • Independently draft correspondence on behalf of Directors
    • Independently prepare program materials for review by the Directors including marketing material, press releases, articles, and brochures
    • Maintain website, blogs, and social media content for Institute

    Office Management and Supervision of Staff and Murphy Scholars

    • In keeping with the mission of the Murphy Institute, maintain smooth administrative functioning
      • Oversee and provide administrative support and coordinate staff schedules for vacations and holidays to ensure proper staff coverage
    • Supervise Murphy Scholar students and work-study students
      • Hold office meetings as needed, supervise the activities of the students, including their work priorities
      • Evaluate and conduct review process
      • Delegate office duties to workstudy students, etc.  
    • Assist co-directors in the selection of Murphy Scholars and hiring of work-study students. 
      • Recruit for the Murphy Scholar program, any student worker and research assistants, or other needs
      • Develop and coordinate aspects of the Murphy Scholars program such as social events and public programming developed by Murphy Scholars

    Fiscal Responsibilities

    • Maintain an individual internal budget tracking system to facilitate projects and to provide an instant accounting of all Institute’s expenses and balances
      • Execute a monthly reconciliation of the financial records system printouts to determine outstanding invoices and possible incorrect charges, making proper adjustments as needed
      • Execute a final spreadsheet of all monthly activities for the Institute
      • Work with the Directors and the Law School’s Assistant Dean for Administration to alleviate any major budget problems
      • Prepare annual budget requests in consultation with Directors
    • Monitor all encumbrances and expenditures
      • Provide authorization or denial for all expenditures
      • Keep accurate accounting records for the budget and all encumbrances and expenditures
      • Ascertain the need for budget item transfers, and prepare these as needed
      • Prepare all inter-departmental billings
      • Authorize and prepare all payments of invoices, special check requests, and expense account reimbursements
    • In the event the Institute chooses to charge fees for programs or events, establish and maintain proper accounting systems for billing, fee collection, and administration of accounts. 

    Institutional Liaisons and Other Administrative Duties

    • Act as main contact between the Institute and the School of Law and Catholic Studies in order to facilitate smooth day-to-day operations.  Coordinate and participate in periodic director’s meetings.
    • Act as the main contact between the Institute and University departments such as Food Services, Public Safety and Parking Services, Service Center, Human Resources, Payroll, Purchasing, and Accounts Payable. 
    • In coordination with Law School’s Assistant Dean for Administration, responsible for the purchase of all Institute equipment, furniture and supplies.  
    • In coordination with Law School’s Assistant Dean for Administration oversee the maintenance of all office equipment, including troubleshooting when problems arise.  This includes typewriters, printers, photocopiers, and fax machine.  Perform adjustments and repairs as needed.  Assess if outside service is required.  Arrange for annual service contracts on certain office equipment.

    QUALIFICATIONS

    Minimum Qualifications

    • Bachelor’s degree
    • Five years experience in program management or relevant experience

    Preferred Qualifications

    • Knowledge of issues, trends and needs of higher education programs
    • Knowledge of computer applications related to the work (MS Office, web content management tools, bulk email software, and Facebook, Instagram, and LinkedIn social media platforms)
    • Ability to communicate accurately and concisely both orally and in writing about the Institute to the public

    HOW TO APPLY
    On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.


    In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.


    The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at www.stthomas.edu/jobs.


    The University of St. Thomas is an Equal Opportunity Employer

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