• Administrative Assistant I - Alumni Engagement

    Posted Date 1 week ago(8/9/2018 5:47 PM)
    Number of Openings
    Closing Date
    Open Until Filled
    Type of Search
    Who May Apply
    This position is open to all qualified applicants.
    Position Number
    St Paul
    University Development and Alumni Relations
    FLSA Status
    Employment Type
    Full-Time Staff
    Assigned Months per Year
    Benefits Eligible

    The University of St. Thomas invites qualified candidates to apply for an Administrative Assistant I position within the University Development and Alumni Relations Department.


    Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good.  A successful candidate will possess a commitment to the ideals of this mission statement.



     The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

    • Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
    • A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
    • Medical, dental, and vision options
    • Employer-paid disability, life, and AD&D benefits



    Performs administrative functions supporting the Alumni Engagement team requiring a high level of tact and integrity due to the frequency of internal and external contacts, and high degree of exposure to confidential data; performs general office functions as well as event support tasks, Alumni Advisory Board support, and related duties as required; interacts with students, staff, faculty, alumni, parents, trustees, and guests of the university.



    1.        Serves as receptionist: maintains a welcoming, efficient operation; greets, assists and directs visitors, callers, emailers and correspondence. Maintains efficient file and retrieval systems. Works with various office technologies. Prepares and tracks inaugural event designees, and follows mapped process for cap/gown/instructions packet distribution and return; prepares sympathy cards and tracks process; tracks alumni giveaway inventory and replenishes gift supplies; assists with social media tasks.


    2.        Serves as administrative assistant to the department: Plans and carries out administrative functions requiring considerable knowledge of the University and the Alumni Engagement method of operation; schedules appointments, maintains calendar information and assists the senior director as needed; communicates instructions to various individuals and/or departments verbally or in writing; creates, integrates and/or enhances PowerPoint presentations decks; prepares minutes and correspondence as appropriate.


    3.        Provides support for programs, events, and the Alumni Advisory Board: utilizes the Banner and Cognos event modules; provides RSVP management for programs and events; makes campus reservations; orders food, reserves rooms, and arranges for remote attendees (phone lines, RFS, etc.); attends events and works registration desk; Ability to flex work schedule periodically to accommodate several evening and weekend events.


    Minimum Qualifications:

    • High school education or equivalent
    • One year of administrative support experience


    Preferred Qualifications:

    • College education or higher education experience


    On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.

    The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at www.stthomas.edu/jobs.


    The University of St. Thomas is an Equal Opportunity Employer

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