• Part-time Accounting Coordinator II

    Posted Date 3 weeks ago(7/30/2018 10:41 AM)
    Number of Openings
    Type of Search
    Who May Apply
    This position is open to all qualified applicants.
    Position Number
    St Paul
    Accounts Payable - Business Affairs
    FLSA Status
    Employment Type
    Part-Time Staff
    Assigned Months per Year
    Benefits Eligible

    The University of St. Thomas invites qualified candidates to apply for a Part-time Accounting Coordinator II within the Accounts Payable Department.


    Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good.  A successful candidate will possess a commitment to the ideals of this mission statement.



    For part-time positions, the University of St. Thomas offers up to 50% tuition remission for employees, spouses, and dependents upon eligibility.



    • Processing various Accounts Payable Functions as per university policies and procedures and IRS regulations.
      • Process a high volume of employee expense reports, student reimbursements, check requests, invoices, prepaid expense requests and cash advances in an accurate and timely manner. 
      • Identification and resolution of invoice problems.

      • Assist with the execution of the weekly check run, including sorting and stuffing checks and delivering to campus mail.

    • Assist with P-card program.

      • Audit monthly statements for correct coding of transactions.

      • Identify, track, and resolve issues or missing information.

      • Communicate with cardholders and approvers to resolve issues.

      • Cardholder maintenance within the P-card site.

      • Scan statements and receipts.

      • Identify new and improved processes for P-card program.

      • Additional duties as assigned.

    • Provide excellent customer service to faculty, staff, students and vendors in a timely and professional manner.  

      • Direct inquiries related to financial documentation to department experts.

      • Develop accounts payable expertise to answer most internal questions on policy and procedures.

    • Stale checks.

      • Work with the Controller’s Office on list of stale checks.

      • Research and identify any issues on stale check listing.

      • Create and send letters.

      • Cut replacement checks for letters returned and identified as being due recipient.

      • Report findings to Tax Manager – Check sent to state for unclaimed payments.

    • Additional duties as assigned.


    Minimum Qualifications

    • High school diploma.
    • Two (2) years of clerical/administrative experience in a financial/accounting environment. 


    Preferred Qualifications

    • 1-3 years of accounts payable experience.



    On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.


    In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

    The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at www.stthomas.edu/jobs.


    St. Thomas is an Equal Opportunity Employer.

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