• Director, Facilities Services

    Posted Date 3 weeks ago(6/27/2018 4:20 PM)
    Number of Openings
    1
    Type of Search
    Staff
    Who May Apply
    This position is open to all qualified applicants.
    Position Number
    300184
    Campus
    St Paul
    Department/Unit
    Auxiliary Services
    FLSA Status
    Exempt/Salaried
    Employment Type
    Full-Time Staff
    Assigned Months per Year
    12
    Benefits Eligible
    Yes
    Special Instructions
    HOW TO APPLY | On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter. | | The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at www.stthomas.edu/jobs. |   | The University of St. Thomas is an Equal Opportunity Employer |  
  • OVERVIEW

    The University of St. Thomas invites qualified candidates to apply for a Director, Facilities Services within the Facilities Management Department.

     

    Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good.  A successful candidate will possess a commitment to the ideals of this mission statement.

     

    JOIN OUR COMMUNITY

    • The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:
    • Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
    • A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
    • Medical, dental, and vision options
    • Employer-paid disability, life, and AD&D benefits

     

     

    JOB SUMMARY

     

    The Director of Facilities Services serves as a key leader in Facilities Management.  This position plans, organizes and manages the service related divisions of Facilities Management including Custodial Services, Central Receiving & Moving Services and Recycling & Waste Management. Requirements of this position includes, but not limited to budget preparation and management; equipment/materials selection and procurement; development of work standards; development, revisions and execution of university and/or department policy and procedures; proper execution of collective bargaining agreement; development and implementation of employee on-boarding and training program; management of employee recognition and progressive discipline processes; and lead facilities related event support functions.

     

    Position requires exceptional teamwork with an emphasis on visioning, leadership, quality, productivity, establishing standards, goal attainment, and development of a high-performing workforce that is valued and recognized for achievements.

     

     

    ESSENTIAL FUNCTIONS

    • Plans, organizes, administers, reviews and evaluates the work custodial staff through supervisors.  Conducts performance assessments for supervisors and reviews performance assessments for all facilities services division staff. Provides oversight so that work is completed in a safe manner as required by OSHA and other regulatory agencies.  
    • Determines training needs and work with supervisors to develop training programs. Actively manages a quality control program with a focus on continuous improvement. Researches, develops and implements policies, procedures and work standards to ensure quality and completeness of work performed. Develops and implements improvements work standards changes as appropriate.
    • Coordinates staffing requirements based on university demands. Reviews and approves overtime postings, open position posting, and employees light duty tasks for work restrictions  Reviews leave requests, time cards and directs the maintenance of attendance records. Supervises the interviewing, hiring, onboarding and training of new staff.
    • Manages event set-ups with both internal and external groups. Develops and manages information flow to ensure that staff has all information and tools required to perform their function. Follows up on issues to resolve to customers satisfaction and reports success when appropriate. Coordinates directly with Campus Scheduling Services and Conference and Event Services. Participates in weekly St. Paul Operations Group meetings and communicates to supervisor’s upcoming events and challenges.
    • Participates in the budgeting process by identifying both short and long-term needs for capital improvement projects, capital equipment purchases, contracted maintenance requirements, regulatory testing requirements, deferred maintenance projects, and general operations. Reviews and manages of operations budget for the service divisions and communicates issues and opportunities to the AVP for Facilities Management.  
    • Oversees the procurement process for contacted services (trash, recycling, pest control, etc.) and purchases within the guidelines of university policies and procedures. Confirms that the work is complete prior to processing invoices. Researches, selects, recommends and purchases of necessary equipment and materials.  Monitors developments in equipment, materials and procedures facilities services operations. Manages owned equipment required by facilities services and directs maintenance/repairs and maintains a replacement schedule for budgeting purposes.
    • Provides leadership to the recycling operations to ensure the program operates efficiently and appropriate records are kept to report the success in sustainability efforts as it relates to recycling. Works toward the goal of diverting as much as economical feasible from the UST waste stream in the most efficient way possible
    • Provides leadership to the Central Receiving and Moving Services. Ensures process are in place to inspect, record, and deliver all central receiving deliveries to the correct recipient in a timely basis and within budgetary and staffing guidelines. Coordinates move requests 
    • Other duties as assigned.

     

     

    QUALIFICATIONS

    Minimum Qualifications

    • Bachelor's degree and seven (7) years of equivalent experiences or twelve (12) years of equivalent experience without a Bachelor’s degree.
    • At least five (5) years of progressive leadership experience within a commercial/institutional facilities management or custodial management environment.
    • Demonstrated leadership of a large and diverse workforce.
    • Prior experience as the primary point-of-contact within a higher education setting for custodial services is preferred.
    • Experience working with employees covered by a collective bargaining agreement.

    SPECIAL INSTRUCTIONS FOR CANDIDATES

    HOW TO APPLY

    On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.


    The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at www.stthomas.edu/jobs.

     

    The University of St. Thomas is an Equal Opportunity Employer

     

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