• Coordinator II - Graduate School of Professional Psychology

    Posted Date 5 days ago(6/14/2018 9:25 AM)
    Number of Openings
    Closing Date
    Open until Filled
    Type of Search
    Who May Apply
    This position is open to all qualified applicants.
    Position Number
    Graduate Psychology - CELC
    FLSA Status
    Employment Type
    Full-Time Staff
    Assigned Months per Year
    Benefits Eligible

    The University of St. Thomas invites qualified candidates to apply for a Coordinator II position within the Graduate School of Professional Psychology (GSPP).

    Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission statement.

    The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

    • Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
    • A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
    • Medical, dental, and vision options
    • Employer-paid disability, life, and AD&D benefits


    This position provides interaction with program staff and faculty (primarily in GSPP but also the University at large), prospective and current students within GSPP, and alumni of the graduate programs.  This person also participates heavily in marketing and student recruitment efforts, support services and data management for the Graduate School of Professional Psychology and all its programs. The School employs eleven full-time faculty and 10 or more adjunct faculty members who teach in 7 program areas. The Coordinator is involved with all aspects for supporting these programs and the faculty and works under minimal supervision, on a variety of both routine and analytical tasks.  The position is supervised by the School’s Program Manager, who manages budget, faculty contract generation, registration and graduation among many other important administrative functions. This position is a member of the School’s Administrative Team that works as a unit and consists of the Chair, Program Manager, Director of Doctoral Training, Director of MA & Certificate Programs, and Director of Psychological Services in the Interprofessional Center.



    Communication, Prospect Management & Marketing

    • Act as the first point-of-contact for the School. Provide external and internal communication to prospective students, faculty/adjunct faculty, current students, alumni, the UST community, and external constituents such as mental health agencies.
    • Works with the Salesforce system to enter information and respond to and/or route inquiries regarding all GSPP programs.
    • Handle GSPP alumni connections by maintaining the Facebook site for GSPP and assist heavily with all events for all GSPP programs. 
    • Participate heavily in the transition to our web space as GSPP will have its own web landing page and OneStthomas space (the UST intranet platform) given that the unit is transitioning from affiliation with a larger College to existing as a stand-alone unit.
    • Participate on the School’s administrative team examining market trends and assisting with marketing plans for the School’s programs and development of new programs.
    • Communicate with local schools and participate in various external events (e.g. graduate school fairs) to promote the School’s programs, help to design appropriate presentations regarding the School’s programs, and present to prospective students at these schools. 
    • Must also communicate with and oversee work by Graduate Assistants that assist the School with some of the above tasks.

    Manages School’s Communication with Students and Administers Student Programing

    • Provide significant support to students and administer student programming, includes but is not limited to develop and maintain the weekly GSPP Student Newsletter (how we advertise programing, jobs, professional development opportunities, etc. – this will transition to managing content on the OneStthomas space for GSPP), oversee the Student Mentor Program (SMP), oversee the Student Ambassadors who maintain the Brave Space programming, and provide support for the Student of Color and Indigenous Student Group (SOCI).

    Administrative and Faculty Support

    • Support the Department Chair, Director of Training, Director of MA & Certificate programs and the Program Manager in the following areas:
      • Information sessions and external presentations to prospects, admissions process, new student orientation, academic event planning, and planning for the annual Practicum Fair and Alumni Event
      • Take faculty meeting minutes, record keeping
      • Maintain school’s master calendar, coordinating course scheduling, organizing specific program plan of study requirements (e.g. MA & PsyD exams, practicum classroom assignments)
      • Schedule qualifying exams and dissertation presentations, and maintain student record databases via Banner, Optix, & SharePoint. 
    • Maintain the School’s social media flow (Facebook and other relevant platforms, again with transition with OneStthomas as the primary intranet platform for current students, faculty and staff).
    • Provide support for the School’s faculty, adjunct faculty, students, graduate assistants, and the GSPP’s Graduate Student Organization (GSO). 
    • Oversee general office operations (e.g. purchasing and payables), coordinate the IDEA course evaluation process for the School and assist the School Chair in communicating feedback information to adjunct faculty. 
    • Process guest speaker requests.
    • Monitor the office supply inventory and orders supplies.

    Data Gathering, Analysis, Classroom Technology, and Participation in Strategic Planning

    • Involvement in data gathering and various surveying and data analysis processes using Qualtrics and data analysis using SPSS on occasion. Surveying using Qualtrics involves participating in annual student and alumni survey processes, and conducting surveys of faculty regarding various issues that require a faculty vote. 
      • In addition, use of Qualtrics is needed for student review and student plan of study purposes and is managed by this position. Data analysis may involve examining aggregate student data for purposes of accreditation or providing data to the School Chair for the Annual School report or other reports to assist in strategic planning. 
      • This position is expected to have a voice in problem-solving regarding workflow decisions and strategic planning for the School, based on data. The School is exploring online programming and the Coordinator is responsible for developing expertise in online platforms (e.g. Zoom, Canvas) and assisting faculty in enhancing their competence in use of teaching technology.


    Minimum Qualifications

    • High School education or the equivalent
    • Three years of administrative/clerical experience

    Preferred Qualifications

    • Administrative/clerical experience in Higher Education
    • Bachelor's Degree strongly preferred.
    • Ability to manage social media outlets and ability to learn emerging technologies used by the university as it transitions to enhanced functionality for individual units with OneStthomas and transition of the web space.
    • Skill and knowledge in use of Canvas, electronic student record systems (e.g. Optix), MS Sharepoint and MS Office applications, use of survey tools (expertise in Qualtrics or other survey tools a plus). Familiarity with online education platforms and web-conferencing tools (e.g. Zoom, Skype) a plus. Familiarity with SPSS is a plus.  

    On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.

    The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at www.stthomas.edu/jobs.

    The University of St. Thomas is an Equal Opportunity Employer

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