Playful Learning Lab Project Coordinator

2 weeks ago(12/4/2017 10:34 AM)
Number of Openings
1
Closing Date
Open Until Filled
Type of Search
Staff
Who May Apply
This position is open to all qualified applicants.
Position Number
400448
St. Paul
Department/Unit
School of Engineering
FLSA Status
Non-Exempt/Hourly
Employment Type
Term Appointment Staff
Assigned Months per Year
12
Benefits Eligible
Yes
Special Instructions
Applicants will be asked to upload a resume to their profile and copy/paste a cover letter into the application.

Overview

The University of St. Thomas invites qualified candidates to apply for a Playful Learning Lab Project Coordinator position within the Department of Engineering.  This is a 30 hours/week contract position that is anticipated to last approximately one year depending on business needs. 

 

The Playful Learning Lab Project Coordinator is responsible for collaborating on, working as a team member and being the main administrative support for objectives related to an integrated educational program, specifically the UST Playful Learning Lab (PLL). The position reports directly to the PLL Director, and may also support the OK Go Sandbox leadership team (which consists of the PLL director and members of the band, OK Go). This position is responsible for budget management, contract and invoicing with external project partners, and logistics for events related to the project. Additional tasks will include support on writing and editing project documents, and handling project inquiries.

  • Administrative Support – provide support to the PLL Director and project members as directed by the PLL Director including but not limited to setting up meetings, managing appointments, taking minutes, and other projects as assigned. Assist with preparation, processing and reconciling financial transactions including reimbursements, purchase orders, check requests, deposits, etc.
  • Production Logistics - Coordinate logistics for film shoots and corporate/conference presentation trips as directed by PLL Director.
  • Coordinate classroom testing of OK Go Sandbox content.

  • Contract Administration - In consultation with the PLL Director, negotiate external vendor and presenter contracts. Work with vendors to ensure accurate contract needs, timely delivery of goods and services, and appropriate contractor invoicing and timely payment. Oversee payment of expenses including any travel reimbursements. Work with vendors to ensure accurate contract needs, timely delivery of goods and services, and appropriate contractor invoicing and timely payment. Oversee payment of all project expenses.

  • Communication:  Builds and maintains relationships with key partners across the University of St. Thomas and with OK Go Sandbox leadership team. Develops communication and responds to inquiries.  Coordinates communication through email and the administration of mailing lists.

  • Other duties as assigned.

 

This is a full-time, benefits eligible position. The University of St. Thomas offers a competitive and comprehensive benefits program, which includes medical, dental, vision, life, long-term care, legal, and disability insurance coverages. Offerings also include retirement plans, flexible spending accounts, a health savings account, and an employee assistance program. The University provides tuition remission to its employees, spouses, and dependents. In addition, the University values a healthy work/life balance and has generous provisions for paid time off.

 

Applicant review will begin December 18, 2017.

Qualifications

Minimum qualifications:  High school education or the equivalent and four years of administrative experience preferably in higher education.

 

Preferred qualifications: Bachelor's degree and four years' experience in program administration.

 

Knowledge of:  Computers and associated software (e.g., Banner, Microsoft Office); record management principles and practices; standard office practices and procedures, correct business English, including spelling, grammar and punctuation; copy editing experience and an eye for detail.

 

Skill in Designing, developing, and administering programs. Self-directed. Strong interpersonal and communication skills. 

 

Abilities:  The ability to work with diverse populations. The ability to use initiative and independent judgment within general policy guidelines. 

 

 

Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good.  The successful candidate will possess a commitment to the ideals of this mission statement.

 

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires successful completion of a background screening.

 

The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website. If you are viewing this posting from a site other than “Jobs at St. Thomas”, the University assumes no responsibility for the accuracy of information.

 

The University of St. Thomas is an Equal Opportunity Employer

Special Instructions to Candidates

Applicants will be asked to upload a resume to their profile and copy/paste a cover letter into the application.

Want to get notified about new employment opportunities?

To receive notifications regarding new job opportunities that fit your selected career interests Connect with us.